A. Response Deadline – Completed responses must be received by Boys & Girls Clubs of Delaware at 669 S. Union Street Wilmington, DE 19805, c/o Heather Pletcher by Thursday August 31, 2017 by 4:30 p.m. EDT. Any response received after the response deadline will not be considered. Faxed or emailed submissions are not acceptable.
Candidate firms submitting responses to this RFP must submit 6 bound copies of their response by the deadline date noted above.
The questions and/or requests made in this RFP shall be duplicated in their entirety in the response with each question and/or request repeated before the response. The response must be accompanied by a cover letter that should be signed by at least one individual who is authorized to bind the firm contractually. The cover letter must include: the firm name, address email address and phone numbers; the client contact; the title of position which the signer of the cover letter holds in the firm; and a statement to the effect that the response is a firm and irrevocable offer of the firm. The representations and warranties contained in Section VIII of this RFP, signed by an authorized officer of the firm, must be included as an attachment to the cover letter previously referenced.
B. Communications with Boys & Girls Clubs of Delaware (BGCDE) – Other than questions related to this RFP as provided for in Section c. below, firms which intend to submit a response should not contact any member of the BGCDE staff, as well as any member of the Board of Directors.
C. Questions relating to this RFP – All questions concerning this RFP must be received in writing via email by August 21, 2017 at 4:30 p.m. EDT. Questions can be submitted to John Wellons to [email protected]. One email per bid submission will be accepted and answered. Therefore, firms should consolidate any questions they have into one email by the question deadline. Emails and corresponding questions received after the deadline will not be considered. Questions by telephone and/or letter will not be accepted.